City of Westlake welcomes the interest and bids of all vendors.
We take very seriously the responsibility to our tax-paying citizens
to obtain goods and services of the highest quality at the lowest
This information will acquaint you with the city's various needs
as well as how the Purchasing Department functions. We look forward
to working with you to better serve the needs of our community.
What the city buys
• Goods and equipment – including vehicles, office equipment
and safety supplies
• General services – including equipment maintenance
• Construction services – including labor and material for
construction, reconstruction and maintenance of public improvements
• Professional services – including legal, medical, design, architectural and consulting
How the city buys
The City of Westlake has a centralized purchasing department. City
departments/divisions submit their requirements and time schedules
to the Purchasing Department. Following legal requirements, purchasing
decides the appropriate source-selection method. They may include:
Telephone bid/informal contract – Requires competitive
bids, which may be solicited over the telephone from prospective
bidders. The bids are evaluated and a purchase order may be issued
to the bidder submitting the lowest and best bid.
Informal bids – Requests for quotation or proposal,
which include the appropriate specifications, are sent to bidders.
Responses must be submitted in writing.
Formal or sealed bids – Invitations to bid and
specifications are sent to prospective bidders. The city also gives
public notice of bids via advertising prior to the bid-opening date.
All formal bids must be submitted in a sealed envelope marked with
the bid title, date and time specified to the Purchasing Department,
City of Westlake, 27700 Hilliard Blvd., Westlake, OH 44145.
Offers by telephone, fax or telegram will not be accepted. All formal
bids are opened publicly and read aloud at the time and place specified
in the bid documents. Bids received after the public opening cannot
be considered. Although results are not given over the phone, they
may be reviewed by making an appointment with the Purchasing Department
or by written request.
Items purchased through the formal bid process are usually advertised in the local
newspaper, WestLife and/or Plain Dealer.
Both informal and formal bids are awarded based on the lowest, best and most responsive
bid meeting the city's specifications and requirements.
Super blanket purchase orders are issued annually to cover routine supplies or services that may be ordered repeatedly during the year.
Terms: Unless otherwise stated, FOB Westlake
Tax exemption: Purchases by the City of Westlake are sales-tax exempt.
A blanket exemption certificate is available upon request.
Invoices should be sent to:
City of Westlake
27700 Hilliard Blvd.
Westlake, OH 44145-3030
Payments are NET 30, unless otherwise noted.
If you need more information or have questions, feel free to call the Purchasing Department at 440.617.4285 between 8 a.m. and 5 p.m.
E.S.T. weekdays, or e-mail us at the addresses listed above.